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Fleet Management Software Development Solutions


The rising demand for effective logistic and transportation solutions implies that companies must improve their processes and provide more services. Many businesses depend on the efficiency of transport solutions.

The advancements in technology allow us to make tasks more accessible and better manage them. One of the most common issues of any company with fleets of vehicles intended to transport its customers is the inability to see the whole image by analyzing the data from all aspects of its operation.

A firm that can develop an application for mobile devices customized for your business, including various features such as vehicle location, logging vital information, and data analysis, could do great for your business. It helps your business make more intelligent choices and also helps your business expand. This article gives more details about the evolution of vehicle tracking systems.

What is a Fleet Management Solution?

Businesses can now control their vehicles fleet through a more straightforward method. The software for fleet management is the perfect intelligent tracking system for a company that allows you to monitor every vehicle in real time. The latest technologies are constantly introduced to make life easier for those in this industry.

Software that uses technology such as GPS AI/ML, AI, and AI/ML. To help one better manage their businesses. This kind of software has a range of applications. It lets one manage their company and make well-informed decisions online. It also streamlines other processes, including fuel management and delivery, and permits real-time tracking of vehicles.

Common Challenges of Fleet Management

  • Fleet owners have to improve their operations regularly because there are a variety of external factors that can impact their profits. One of these is the price of fuel. It is not an easy task without a process, as it requires gathering lots of information and then analyzing it.
  • Managing the fleet of vehicles, managing their maintenance, and deciding to purchase new and better ones is the only one you can do with all the relevant information. It will require examining a vast database. The process of gathering precise data and maintaining records can be complex without a proper system in place.
  • A driver shortage could make a business come to a halt if there isn’t an effective system in place to determine the needs and plan the workload ahead of time.
  • Managing a significant route requires using a massive database that includes information from various sources and analyzing it for various reasons. It is essential to ensure proper communication and provide real-time updates to drivers.
  • The business involves the management of transport, vehicles, and other resources. It creates a large amount of repetitive and administrative tasks that are demanding.
  • Some other issues are related to health and safety concerns keeping employees’ compliance, avoiding information overload, and assessing the need for expansion.

Here are some interesting facts and figures that illustrate the problems facing companies in this sector:

  • Nine million trucks are currently operating in the USA and are used for business not limited to agriculture or purposes of the government.
  • In the trucking sector, the USA produces $791.7 Billion annually.
  • 4.4% of the shipping bill for the USA is due to trucking.
  • The freight of 93 Billion tonnes was shipped via trucks across the USA in 2021, equating to 72.2 percent of the total value for domestic goods.
  • Trucks registered in the USA covered 302.14 billion miles in 2020.
  • The trucks employed for business use within the USA consumed 44.8 billion gallons of fuel in 2020.
  • Utilizing efficient software can drastically cut the expense of fuel.
  • Businesses that use GPS technology have the potential to increase their profits.
  • More companies are adopting software for managing fleets.

Benefits of Developing a Fleet Management App

  • It’s the most effective way to improve drivers’ safety and reduce the cost of gasoline and fuel.
  • The tasks for maintaining your vehicle could be improved by utilizing the larger view.
  • The route of trucks can be controlled more efficiently, especially for longer routes.
  • Allows for implementing modern and innovative technologies such as GPS geo-fencing, tracking, and extensive data analysis (fuel routes, vehicles, and more.)
  • Facilitates managing compliance and reaching goals for every task.
  • It’s also a business intelligence helpful tool when making a crucial business decision.
  • It allows fleet managers to plan tasks and dispatch shipments, thereby increasing coordination.
  • This software can automate several tasks, reducing human errors and making the process faster and more efficient.
  • This app was designed to keep track of various factors of an effective fleet management system. This is why it produced a large amount of information about the vehicles, locations and fuel consumption, driving style, speed, and also details about the shipping. As this is a massive amount of information, it is possible to export it in various formats. There is an option to use cloud storage, which makes this unstable to be analyzed.
  • Monitoring each fleet vehicle becomes easy because this system offers real-time status updates for every element of the car. The system instantly alerts the driver when the vehicle is not on schedule, is involved in an accident, changed routes, or is used in a way that is not authorized, etc. This lets them dynamically modify the route to ensure their deliveries are on time.
  • The managers no longer need to pay massive maintenance bills because they must be aware of their vehicles’ problems. They will be able to receive real-time information about the condition of their vehicles and schedule maintenance promptly and also.
  • It’s also the best method of learning about the habits of the truck driver and then training them or providing the necessary guidelines.
  • The advantages of a software system surpass the expense and time to develop it. Other advantages include precise data creation, more efficient compliance, streamlined invoicing, a lower cost for managing your fleet, and significant improvements in the quality of service and communication.
  • It can improve customer satisfaction, reduce costs and boost productivity.

The hiring process of acquiring Softtech professionals is an excellent alternative to employing freelancers. We have a committed team of developers willing to take on full accountability for your project and deliver a top-quality product on time. We are experts in the development of software to manage fleets. Get in touch with us for the most advanced solution.

Here are some statistics to help you understand the benefits of this software:

  • The fleet management software market will be 18.2 Billion USD in 2021 worldwide and is predicted to grow to 67.38 Billion USD by 2029.
  • The global market for vehicle tracking systems is predicted to grow to $109.95 billion by 2030.
  • Telematics software helps reduce the price of fuel by as much as 55 percent.

Popular Applications of Vehicle Tracking Apps

  • It aids businesses in engaging in preventive measures. It assists in scheduling maintenance schedules and provides periodic updates too. The fleet manager can also be notified of any issues with the vehicle, replacement parts, repair orders, and many more.
  • It’s also the best method to monitor the entire fleet, confirm its availability, monitor the amount of fuel consumed, and monitor driver behavior.
  • The best route is determined by analyzing the information, tracking the vehicle’s history, and monitoring the journey in real-time. Enhances communication between drivers and management. Install Geo-fencing, and be alerted if the vehicle enters or enters the Geo-fence.
  • Automate various tasks, such as assigning vehicle monitoring, monitoring the route, dynamic routing, accident reporting, and real-time status alerts.
  • It makes delivery easier by automating various dispatching processes, assigning delivery personnel, and monitoring delivery processes in real time. The administration receives real-time alerts and pertinent alerts about the current location via Geo-fencing technology.
  • Fuel management optimization is a viral program since it can track the fuel consumed, monitor it in real-time, store information, and adjust it to meet the requirements.
  • Other popular applications include expense management, budgeting, and monitoring compliance.

How does it work?

There are a variety of modules included in the fleet management software, as it comes with a broad range of options. The software can be used for many uses, including managing drivers, management, maintenance personnel, and overall management. Users can only access one particular module, except for managers who have access to the whole system.

The program allows users to use the massive analysis database to determine the best route and perform other management tasks. It allows you to manage the entire tip and set up the required alerts. Administrators and managers can use the tracking function of this program. They can monitor all aspects of every job in real time.

The manager can review the vehicle’s history and receive alerts regarding the vehicle. They can also perform other administrative tasks, like sharing the location. Managers have access to many other functions. They can also configure the Geo-fence to be notified of appropriate notifications and configure the dashboard.

Managers can conduct specific analyses and create various reports that help them to make more informed business choices, enhance processes, reduce costs and increase efficiency.

Top 15 Features of Smart Fleet Management Solution

  1. GPS Tracking: Follow the fleet with GPS technology in real-time. It can also look at other aspects, such as weather, traffic, route, and so on. for analysis and better choices.
  2. Geo-fencing: Users can set what boundaries the vehicle will be expected to follow while making a delivery and be notified if it diverges from the direction or branches from the Geo-fence that was sent in advance.
  3. Optimization of fuel and engine The fuel cost can be huge; this software lets you monitor your vehicle’s operations in real-time, collect data, and conduct analysis to optimize engine performance efficiency and consumption of fuel.
  4. The maintenance of the vehicles within the fleet is made simpler by monitoring systems that provide specific reports when required.
  5. Safety and security of your fleet The data generated through this application and the monitoring of various parameters are stored in a secure and secure method to keep the firm from being exposed through hackers.
  6. Telematics: Vehicles that utilize this kind of system allow the driver to monitor various elements related to the delivery and store information on the same, either locally or in the cloud. The data stored includes driving habits of braking at soft or hard speeds, speed, fuel consumption and the force of the braking, the direction, the condition of ignition, and more.
  7. Dashboard: A system such as it will be able to accommodate a variety of users. Users can customize their dashboard to suit their needs by incorporating information from various sources and live updates such as details about the fleet, tracking of vehicle information, fuel consumption details, and route efficiency.
  8. Real-time location history and vehicles can be located in real-time and have exact information about their location. They are also tracked, and the data gathered can be used to analyze the process. Users can access the location history to conduct various analyses and make better choices.
  9. Drivers who behave in a manner monitored by the driver are only sometimes following their instructions and are more likely to depart from their responsibilities. Minor changes to the plans or reckless driving, speeding up, and so on. could make the journey costlier. This feature lets you keep track of every aspect of the driver and communicate with them in real time.
  10. Trips scheduled for scheduling: A whole trip can be planned and scheduled according to your availability, vehicle, and package size. The system can automate various tasks, such as identifying the most suitable drivers, deciding on the most efficient route, and sending out the required messages.
  11. Create reports: Different aspects that affect the fleet’s operation are monitored and tracked by various methods. This produces a large amount of information that is then processed and used to produce relevant reports.
  12. The system creates a scheduled route. It creates the most efficient route depending on various factors such as the destination, weather, traffic, and much more. The route is also analyzed and adjusted in real time depending on the problems that could occur.
  13. Notifications via smart notifications may be set up to send out notifications according to your preferences. It can be set up to cater to different kinds of users. The alerts will alert you to reach the destination, speed up, Geo-fences that break, updates on routes for drivers, etc.
  14. Remote asset management Fleet management software stores data in cloud storage and includes other options allowing you to control the whole system from a distance.
  15. Monitoring compliance: The entire fleet is monitored in real-time with parameters such as speed, fuel, driving behavior routes, etc. The parameters also are recorded. They are utilized to verify the fleet’s compliance following the regulations and rules of the department, organization, transportation, and other pertinent.

Tips To Develop A Fleet Management Software

Digital changes have affected a variety of sectors. Businesses hire mobile app development companies such as Acquaint Softtech to build fleet management software. This is a primary reason every company needs to streamline its operations and stay in the game by providing excellent customer service.

Acquaint Softtech Private Limited is a developing GPS software for fleet tracking. A company with experienced and skilled developers to aid your company in developing an outstanding application. Here are a few suggestions on how to create the best fleet software for your business:

  • Be sure to keep the business goals in your head and create an accurate picture of the operation of your company. This is essential when working with professionals. You must also be aware of any particular requirements that you may have.
  • If a company has multiple types of vehicles, the system must be able to identify the correct vehicle according to the specifications.
  • A system of this type has multiple modules and users, making effective communication necessary to ensure that the whole process runs without a hitch. Everyone gets timely updates.
  • One of the primary features of this type of software is analyzing various parameters to ensure optimal performance. This involves monitoring the performance of the driver and fuel consumption, the routes, traffic, etc. Data from the system is used to aid in analysis.
  • Create a system with enough scope to improve. It is recommended to evaluate the effectiveness of the application and then improve it according to your needs.
  • Utilize advanced technology like IoT that allows you to control the system remotely and monitor it from the location.
  • Do some research about the features you may require to maximize your fleet’s efficiency, such as Geofence tracking, GPS tracking, and Fleet maintenance.
  • The task of creating this application is for professionals such as Acquaint Softtech since they are more equipped to manage it.
  • The two most popular platforms for this kind of solution are a website and mobile apps (iOS and Android). The technologies suitable for developing this type of application are Laravel Development, iOS, Android Flutter React Native, IoT AR/VR, AI/ML, etc.
  • The cost of developing software for managing fleets will vary based on the added features. But, it’s not recommended to select a company for development solely on the price of development.


An effective fleet management system includes several modules that generate enormous amounts of information. The data is analyzed, and reports are created to improve the program’s overall performance.

The main functions of a mobile application such as this are monitoring driving behavior, delivery times of vehicles, efficiency, route vehicles, diagnostics for vehicles, and many more. It’s incredibly beneficial in managing the entire fleet, automating different processes, increasing efficiency, and decreasing time, effort, and cost. It assists in optimizing the use of resources and makes your business more efficient.


How can fleet management software be beneficial to my company?

Software such as this can give you a complete view of your company’s activities and enable you to make better-informed choices. It also helps reduce costs and increase efficiency by incorporating features such as real-time location intelligent alerts, smart notifications, vehicle location history Geo-fence, route optimization, etc.

What will it cost to create software for fleet management?

The cost of developing an application will depend on several variables. This includes the kind of application, the features, and the business’s specific needs. Also, it depends on the kind of service you provide, such as fleet management or a fleet service provider types of vehicles you have in your fleet, and the size of your company.

What is the process of fleet tracer?

The advancement in technology has enabled the tracking of delivery vehicles. This can be used across the entire fleet, which uses GPS technology to monitor exactly where the vehicle is located and other aspects associated with the automobile. The primary benefit is that it will help you optimize your business processes.

How can I create fleet management software?

The most effective method to design the best Fleet Management software is to look up and discover all the details regarding this kind of software. Determine your needs based on the goals of your business. Knowing the rationale behind the features you choose to include is crucial. It’s an excellent idea to write each process in detail, focusing on the specific needs. It is crucial to ensure you clearly understand what you need before you reach out to the professionals with your requirements. They are skilled enough to translate your concepts into real life.

What is an excellent example of using fleet management software?

An organization like this has a chance of having a massive vehicle fleet, and it’s nearly impossible to monitor the movement of each that is manual. Software for managing fleets can aid in solving this problem. For instance, if the vehicle’s route diverges from the planned route or it can leave the Geo-fence, the manager is informed and capable of taking appropriate actions.

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